There are thousands of ways to use Teamup Calendar. We collect some of the user stories here to share the real-world experience of how people use Teamup to solve real-world problems and make life easier.
Teamup Calendar can help you organize the signup for an event. Signup is an option that can be activated inside the event editor for each event. If signup is activated, calendar users can sign up for an event with their name and email address. You as the event organizer can easily keep an overview of who have signed up.
Read more at http://calendar.teamup.com/kb/signup-for-an-event/
A story from Peter Tootill, Age UK Malvern, Digital Inclusion Volunteer
We are a group of volunteers who are providing one to one sessions for older people to help them get online. More and more services are going that way these days and relatives are often far flung. So being able to use the internet and email can be a boon.
We work in a small town called Malvern, in the UK, famous, in the UK at least, for its water (the Queen always used to take Malvern Water with her on her travels until the bottling company closed the well down) and an English composer called Edward Elgar.
Organizing big groups is a big task – even more so when that team is spread round multiple areas, constantly travelling, and organizing meetings.
This is a story of a customer that left Teamup for Microsoft 365, then came back to Teamup – After only six months it became clear that the Microsoft solution just wasn’t meeting the needs of such a large team. They were missing the ease and additional functionality of their Teamup calendar.
A medium-sized food manufacturing company sends teams to 4-5 industry tradeshows each year across the United States with anywhere from 4 to 8 staff members attending each show. In the weeks prior to each show the team pre-books meetings with their customers which often involve more than one staff member, for example, a sales rep and a technical rep.
In the past the company created a shared “Tradeshow” calendar in MS Outlook to schedule these meetings, but there were always issues with time zones either while scheduling or once they arrive on site.
If you are a small business owner or leader at a non-profit organization, you may find yourself spend a lot of time organizing people, tracking schedules and sharing information. Sometimes less is more. What if you don’t want everyone to see everything but only what’s relevant?
Thanks to its flexibility, you can achieve that easily with Teamup. Here is the story of a music band manager.
Mark manages two bands, each with four members. He spends his time organizing rehearsals, gigs, and travel. He needs a separate calendar for each group that shows only entries applying to that band. So he created two Teamup Calendars, added 4 sub-calendars to each of them, and assigned one sub-calendar to each member. He wants to let the individual band members to keep up to date with their own band but not the other band. Meanwhile as the manager he wants to see all activities, events, etc. for both bands.
Is this possible? He got in touch with the Teamup team.
Firstly, Mark merges his two existing band calendars into one by using the new Import feature. Now he has a master calendar with 8 sub-calendars. Since the calendar list is alphabetically ordered, Mark uses a pre-fix (a number or a symbol) in front of each calendar name. This is optional but helps Mark to see the members of each band together visually.
He then generated two customized calendar links. One is named “Band 1” that shares only the sub-calendars of band 1, and “Band 2” shares that of band 2 only.
This works fine for Mark now. If he needs more sophisticated access control later, he has the alternative to generate 8 customized calendar links, one for each band member. Instead of sharing the same link with the other members of the band, everyone would get a unique link from Mark with the modify-from-same-link permission to his own calendar but read-only to the sub-calendars of other members of the same band. If a member leaves the band, Mark simply deletes that member’s link without having to change anyone else’s calendar link. Mark could see everything, the band members could see everything for everyone in that band but not the other band.
This is a guest blog post by Rob Smith. A Carnegie Mellon Systems Engineer, Rob has been working with Powershell for many years and uses it extensively for interfacing with REST and created general systems for automation and administration. Two of his passions are coding in Windows Powershell and playing music. Here is the story of how Teamup allowed him to more efficiently schedule monthly jam sessions while using his programming skills with Powershell.
There is a community of musicians in the Pittsburgh area who get together on the first Friday of every month to play acoustic music. The “Tunedown” travels to different host locations month to month. When the group was formed eight years ago, we had a basic email membership list for communication and I would coordinate the schedule. As the membership grew (currently 30 members), it became more difficult to manage the schedule. I found myself having to send updated schedules more often, as folks would change plans, resolving scheduling conflicts, etc.
A year ago we were using Google Calendar. In our business, this calendar is almost our Bible. Myself and another person schedule all of our jobs on this calendar. In the summer, it is crazy. We need the different colors to signify the type of work we are doing. We might be doing a sealcoat on asphalt, or just crackfill. We have 3 superintendents who have access to the calendar and the colors help them to know what is coming up, and to prepare the crew assignments. So our “calendars” are actually just different jobs.
Teamup is a great tool for organizing my dog show schedules and sharing with my family and friends so they know exactly where I will be. It also allows others to edit or add other events, which is so helpful with my memory. I especially like that we can color code the different calendars. Gone are the days when I would forget to tell someone where I will be, they can just look at my Teamup calendar.
What we like best about Teamup? That all participants can edit the calendars.
Thank you for sharing your story Kristina. It is great to hear what a resourceful tool Teamup calendar is for you. Best of luck with your dog shows.
We are thrilled to receive feedback and user stories from all around the world. We are sharing some of them here, and say a big THANK YOU!
We use TeamUp to manage over 25 calendars for our volunteer management across the country, as a Nationwide charity managing over 500 volunteers a year and with over 240 workshops happening in regions, we find it useful to be able track regions and communicate directly with our volunteers by providing reminders and information for upcoming workshops. We were unable to find another system that allowed us to manage so many calendars and to turn on and off the visibility of ones we wanted in view. The Multiple sub calenders feature is most helpful.