Groups use calendars for purposes that are different from those that personal calendars are made for. Teamup has been built for groups from the very beginning. We have taken it one step further: Introducing customizable event fields.
This important new feature provides more flexibility for managers to make the calendar work best for their group needs: Now it is possible to rename the typical calendar fields like Who and Where, or create your own fields to organize and share information that is specific to your events. Click the image below to see an example in full size demonstrating the difference between the default and the customized event fields.
Many users have shared with us how they use Teamup, what works well and what they wish to have and why. The ability to add comments to events was one of the frequently requested features. We’re happy to share that we have released this feature on the Web version for beta testing and it is available to all free and paid users.
Please note the new feature is not yet supported on the iOS and Android apps at this time. It will be. Thanks for your patience.
How to use the Comments feature
The new comments feature can be enabled by the event creator as an option in the event editor:
Read more about how to use the new comments feature.
Use case examples
Possible uses of this new feature are diverse. Some examples:
Before or after a conference call, participants may post comments for discussion, even if some of them only have read-only access to the respective sub-calendar, or even no access to the calendar but the event page only.
Field crews with read-only access to jobs scheduled for them may add notes to the jobs directly therefore simplify conventional reporting processes.
For organizations that work with many freelancers, the comments feature may bring a great addition to their work flow.
We use Teamup to schedule crew events. So the notes section is filled with information about the event. We love the comment section because it’s a different area that allows us to note communications and correspondences with our freelancers. Even though we share this Calendar, we know that the comments are just for those who have the correct permissions and that’s important to us. – Sean George, AVS
Share your experience
Once you have the chance to experience it first hand, we’d love to hear from you how you use it and what differences it makes for your organization. Feel free to drop us an email or use this form to share your story.
Each event on a Teamup Calendar can be shared via the Share menu. This makes it possible to make any single event entry accessible to users who otherwise may or may not have access to the calendar or any calendar link. It is also very easy to share a single event to the social media, or add to a personal calendar.
Over the past months some users have asked to remove the option to share events directly to social media for good reasons. We have now also made the Share menu configurable so that you may turn on or off any of the Sharing options.
Update August 25, 2017: The new calendar views have been released to all users today! No need to use the beta url anymore. Thank you to those who have helped with beta testing!
We’re beta testing and getting ready to release a new version of calendar views that have been completely re-built with a new technology. No major changes in functionality are expected in the new version. This time we aim for better performance and improved user experience. We would appreciate your help with beta testing, so that we can fine-tune before rolling it out to all users.
How to Access the Beta Version
To switch to the new beta version of your calendar, simply insert the word “beta.” into the URL of your calendar and use the calendar as usual, including adding and editing events. For example: https://beta.teamup.com/ks8b77f814186a2ec0
If at any time you run into problems with the beta version, simply switch back to the stable release version by removing “beta.” again. Event information will remain as it is last updated, including the updates made during your use of the beta version.
The new calendar is much smaller in file size. This should result in quicker loading and startup of the calendar, especially for calendar views with a lot of data.
All views have been optimized to perform better on mobile devices with small screens. In particular, the new List View uses space more efficiently.
Month view and Multi-Week view: These two views have been redesigned to expand dynamically in height to fit all the available events while eliminate some unused white space. No more events that are hidden behind “+X more…” links.
If you experience anything unusual or have suggestions for improvements, please send you feedback to email@example.com. Please mention the web browser you are using (click here to get details). Screenshots of any problems are always very helpful.
Great news for those of you who use iPhone and other iOS devices: You can now view your calendar in the month, week, or day views similar to those available on the web version. Update or download the new app now!
If your team uses Slack, the popular real-time messaging application, you may consider setting up Teamup-Slack integration, so that everyone can be instantly notified of changes on your Teamup Calendar via Slack channels.
The Slack integration makes it possible for any Teamup users to receive calendar change alerts on desktop or mobile devices via Slack, in addition to getting notifications by email.
We have updated the documenation to make it clearer about the two setup methods, one for group channels and one for private channels. For security reasons, it is recommended that only the calendar administrator should set up integrations for group channels on Slack. If you are a non-administrator user, you may use your own calendar link to set up the integration that will post notifications about your calendar changes to your private channel.
Over the past weeks, we’ve released new versions of the Teamup iOS app. If you have not updated to the latest version, please do so.
Below are some of the recent usability improvements and bug fixes included in the recent releases. Check out the quick tutorial or experience for yourself!
On the sidebar, the clickable area around the eye icon is bigger now, making it easier to toggle between showing or hiding events on the sub-calendars. Learn more about how to hide calendars as needed.
In the event viewer, formatted text such as bullet list and bold text are styled properly.
In the event viewer, images are resized proportionally if the originals are bigger than the size of the screen allows.
In the event editor and viewer, the who and where fields are expandable to enter or display all information as needed
In the event editor, the keyboard are hidden if no text input is expected
Week numbers are displayed correctly regardless of the calendar’s week start setting.
If multiple calendar links have been added to the dashboard, switching between calendars scrolls to the position that is on the top of the day, not at the current time of the day, so that all-day events will not be overlooked.
Device language setting is correctly used to display date and time
Deleting events will no longer trigger any error messsage
Dashboard is now also accessible in the bottom of the sidebar
Help info on how to use the dashboard is available on the dashboard
Thanks to all users who have sent us suggestions and bug reports. Your feedback is much appreciated!
Great news for those of you who use iPhone and iPad: A new version of the Teamup app for iPhone and iPad is now available on the App Store for download!
This new version has been completely re-designed. Major changes include:
Events displayed in white text on solid color-background.
Sidebar on the left with the list of sub-calendars, access to the dashboard, refresh, settings and feedback.
Dashboard option to open calendar link in the browser directly from the app.
Many UI/UX and performance improvements such as improved date picker, event view and editor, date number, current time indicated by a blue line, etc.
No Grid Views Yet, But Try a Workaround
Not available yet in this release are the grid views including day/week/month views. We do know that many of you have asked for these views and we are working on them. For now, if you really need to view or edit the calendar in a grid view, consider opening the calendar in the web browser on your device – this is now easier with the new version than before:
Step 1: Open the sidebar
Step 2: Click the dashboard icon
Step 3: Click the three dots next to the link that you want to see in one of the grid views.
Step 4: Select Open Link. Now your calendar opens in your default browser, e.g. Safari. For iPhone users, it is recommended to turn your phone to the landscape mode to minimize the limit of the current browser version being not fully responsive on mobile devices.
This approach could also help with those who need to create recurring events on the go as currently the apps are limited to edit existing recurring events only. Thanks for your patience!
Last week we introduced the new look for events assigned to multiple calendars. We’re thrilled to receive feedback from countless enthusiastic users who love the new look.
Love the new look for multiple calendars having the same event. Saves space on my calendar! We are loving the calendar for our organization. It is saving us tons of emails and bringing the whole organization on the same page. Don’t know how we survived without it. Thank you!
– Jonathan Torres, Vice President/COO, Memphis Athletic Ministries
While the majority have been very pleased with the change, a surprising number of users raised issues with the new display and many went to great details explaining why the previous display with multiple single colored event entries worked better for their use cases.
Have you seen the new Agenda view? If not yet, simply click on Agenda in the top right of your calendar. If the option is not there (to be enabled by your calendar administrator), simply append ?view=a to your calendar link in your browser’s address bar.
If you embed your Teamup Calendar into a Website or Facebook page, try to append ?view=a to the link you use for embedding and you will be pleased to see how much more pleasant it looks now.
The biggest change is the event time is now shown just below the date instead of to the right of it, making better use of the available space.
Viewing Event Details
Show only what’s needed
Most of the time you may not need to change the date range or the details option. You can click a small double arrow in the top right to hide away date control elements. This could make the view even less cluttered especially when the calendar is embedded into websites. To open the date control bar again, click the little tab to open the control area again.
Exciting news for all Teamup users: We have re-built the event editor with a new technology and a completely new interface! Just click on any event on your calendar to see the new editor or viewer for yourself!
The new event editor and event viewer are responsive and vertically expandable, making viewing and editing events much better experience on both computers and mobile devices.
Getting Teamup notifications on Slack channels just got easier! No more webhooks. Now just a button to click! Introducing the new Teamup app for Slack so you can see notifications on your Slack channel whenever changes occur on your Teamup Calendar.
If you use Teamup Calendar and Trello’s Calendar Power-up, you can now add all the due dates on any of your Trello boards to a Teamup Calendar, taking advantage of Teamup’s full calendar functionality for even better sharing and collaboration in teams.
Trello is a great project and workflow management tool. Just moving cards to different lists as the status of a task changes is so simple and effective. However, the Trello calendar component is somewhat limited even though it does display all due dates on one board in a calendar view. When you have multiple boards, you also have multiple calendars that do not overlay into one single view, leaving it difficult to see what’s coming up next week across all your boards.
This is where Teamup comes in. With Teamup’s support for inbound iCalendar feeds, the iCalendar feed of a Trello board can be easily added to a Teamup Calendar as a color-coded sub-calendar. Repeat for each board you want to be integrated into your Teamup Calendar. It is easy to zoom out to see the big picture of all due dates across the boards, or zoom in to examine the details of any specific deadline. You can change views, filter by board or keywords as needed. Check out this live demo.
The feeds would refresh between once per hour for Premium subscribers and once every 12 hours for free users.
Setting up the integration requires to get the feed URL from Trello and subscribe to the feed URL within Teamup.
Step 1: Get the Trello iCalendar feed URL
To begin, enable the iCalendar feed and find the iCalendar URL for your Trello board.
Open the board menu
Click “Calendar.” Enable the Power-Up if you haven’t already.
Then click the gear icon to see the “Calendar Settings”
Once there click “Enabled” to enable the iCalendar feed. If you don’t have this option, you’ll need to ask a board admin to enable this setting.
Now click the blue button “New” in the top right and select “Add iCalendar feed”.
Enter a name that you wish the feed to appear in the calendar list, for example: Trello > Editorial Calendar (see how to use folders)
Paste the feed URL you copied from Trello.
If your calendar is on a Premium subscription, you may choose to refresh as frequent as 1 hour. For free calendars, it will refresh every 12 hours.
Once you save, the initial fetch will happen immediately. Within a few seconds, all your Trello calendar entries should appear on your Teamup Calendar. The feed now is displayed in the calendar list as a sub-calendar. Click the image below to see a live demo.
From now on you can use your Trello calendar feed just like any other sub-calendars you created directly within Teamup Calendar. Please note: The subscribed calendars are read-only.
Ready to give it a try? It’s easy and free. We look forward to your feedback.
Good news for users of our Android app: The latest version now supports image uploading directly from your mobile device. If your calendar has an active Premium subscription, you may use this feature in your event editor.
Once the uploading icon is tapped, you get to choose to upload from Gallery and select an image or upload directly from your device’s Camera. The inserted image would be initially displayed as the link address in the event editor, and will be changed to a clickable link once you have saved it.
Supported file sources for uploading are currently limited to Gallery and Camera. More sources will be supported in future updates.
Including public holidays in a team calendar is a frequent need. Using the new inbound iCalendar feeds (beta), you can easily add a holiday calendar to your Teamup Calendar using any of the freely available public calendar feeds on the Internet.
We are excited to announce that Teamup Calendar has reached one million active monthly users worldwide!
When we created Teamup, we wanted to solve a very fundamental problem that wasn’t being addressed by the mainstream applications like Google Calendar and Outlook: How do you make it simple and efficient for groups to share plans and track statuses on a shared calendar application? What we’ve created and continue to improve upon is simply a solution that eliminates lots of no-value-adding efforts in groups.
We’re so thrilled to reach this milestone. We have a wonderful community of users that constantly contributes to helping us build a better product. All your feedback – the stories, the voluntary praise and the enthusiasm – that comes back to us every day from all around the world is incredibly motivating, making us feel good about the work we do.
We wouldn’t be here without all of you! Thank You!!!
Organizing multiple calendars just got a little easier!
Thank you to all who provided feedback during our beta testing of the new feature: Using folders to organize your sub-calendars (interchangeably referred as calendars). This is especially helpful when you have lots of calendars to organize – Simply group the calendars that are in the same category into folders.
We have just made another frequently requested feature live: The yearly view.
The yearly view allows you to get a bird’s-eye view of your long term planning, quickly spot when there are activities planned or availability of resources. And if necessary, drag and drop events to change plans.
Too many events on display and wonder how you can see a specific event or all events of specific type? Teamup introduces a new filtering capability that allows you to filter events by keywords and sub-calendars. The picture below demonstrates how to filter all vacation plans on a team calendar, and see a specific employee’s planned vacations.
Organizing big groups is a big task – even more so when that team is spread round multiple areas, constantly travelling, and organizing meetings.
This is a story of a customer that left Teamup for Microsoft 365, then came back to Teamup – After only six months it became clear that the Microsoft solution just wasn’t meeting the needs of such a large team. They were missing the ease and additional functionality of their Teamup calendar.
Life is multifaceted, for both individuals and groups. Getting organized is additionally challenging when you are juggling many “things” and need to avoid clashes. For example, a school administrator needs to manage teachers, subjects and classrooms to ensure that teachers and classrooms are not double booked. An agency managing musicians and venues needs to be able to keep each musician updated when and where they will be playing. And each venue needs to know who will be playing and when. Scheduling which necessitates working with multiple calendars can be difficult and time consuming. At Teamup we recognize this and we’ve built a solution which links events to multiple calendars to simplify complex scheduling tasks.
Our new “one-to-many” ability lets you assign a single event to multiple calendars, which might include the calendar of a person, resource, object or venue, etc. The feature is available for free to all Teamup users and it can be enabled or disabled in the settings.
The long-awaited Teamup mobile app for iOS is now available in the App Store for download. While it is the same Teamup Calendar you use on your desktop computer, the iOS version has a number of unique touch points that can be used to your advantage. We will share two tips here that may help you get around the App quickly and make the best use of it: Offline access to Teamup and why you should refresh often.
A year ago we were using Google Calendar. In our business, this calendar is almost our Bible. Myself and another person schedule all of our jobs on this calendar. In the summer, it is crazy. We need the different colors to signify the type of work we are doing. We might be doing a sealcoat on asphalt, or just crackfill. We have 3 superintendents who have access to the calendar and the colors help them to know what is coming up, and to prepare the crew assignments. So our “calendars” are actually just different jobs.
We use TeamUp to manage over 25 calendars for our volunteer management across the country, as a Nationwide charity managing over 500 volunteers a year and with over 240 workshops happening in regions, we find it useful to be able track regions and communicate directly with our volunteers by providing reminders and information for upcoming workshops. We were unable to find another system that allowed us to manage so many calendars and to turn on and off the visibility of ones we wanted in view. The Multiple sub calenders feature is most helpful.
I like to think of myself as creative, and I encourage my team at TeamUp to always be thinking of ways to make our tools more useful, more helpful, more genuinely necessary.
But…sometimes our customers are way ahead of us. Case in point: A number of building engineering services/construction companies are using TeamUp’s file uploading and event as a Web page features in ways we hadn’t even imagined.
Good news for all iPhone and iPad users! Since the release of the new month / week / day views in July, we have made further improvements with the new views, in particular, it loads faster for calendars with large amount of data. The new version is now available on the App Store! Install or update to experience the improved performance and more.
New in the latest version:
It works now with the iOS 11 (public beta 4)
Improved calendar loading time and overall performance
Typical operations in a construction company require different roles to have access to the crew schedule with different access permissions, e.g. the department manager needs to schedule jobs, the crew members need to know when and where they need to be and what needs to be done, while the upper management needs to keep the oversight of all projects…
Teamup Calendar can help you organize the signup for an event. Signup is an option that can be activated inside the event editor for each event. If signup is activated, calendar users can sign up for an event with their name and email address. You as the event organizer can easily keep an overview of who have signed up.
Read more at https://calendar.teamup.com/kb/signup-for-an-event/