Getting Started Guide for All Users

Introduction

Teamup is a calendar for groups. It makes sharing information with your group easy; you can collaborate on scheduling, keep an eye on the big picture for your project or team, and still work with all the necessary details.

If you are an individual engaged in many groups and projects, you can use Teamup to bring them into one picture as well.

This short introduction will guide you through the first steps, so you can start using your calendar right away. The goal is to make your life easier and simplify the work you need to do. If you are a calendar administrator, see also this guide.


Accessing Your Calendar

If you created the calendar, you should have received your administrator link. If not, your calendar administrator will give you a unique link. This link allows you to access, view, and work with the calendar according to the permissions that have been set for you.

Using your link in a web browser

Copy and paste your unique link into your web browser; that’s it! Your calendar will open. You don’t need to register or login. It’s a good idea to save your link to your bookmarks on your computer or add to the Home Screen on your mobile device, so you can get to it quickly, anytime.

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Using your link in the mobile app

Download the Teamup app for iOS or Android. Then open the app and copy and paste your unique link into the space for “calendar key.” You can add additional calendar links later: tap the menu bar on the top left, then tap the Calendar icon. This will show you a list of your current calendars. Click the plus sign in the top right corner to add another calendar link.

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Working with Sub-calendars

You’ll see the list of sub-calendars you can access in the sidebar (on the web browser). For mobile apps, click the menu icon on the top left navigation bar to slide the calendar list into view.

Show or hide sub-calendars

Click or tap on the colored bar of a sub-calendar to show or hide it in your calendar view. When a sub-calendar is hidden, the color bar will be a lighter version with white bars over it. Click on the eye icon of a sub-calendar to Mouse over a sub-calendar to show events on that calendar only. Click another one to add events on the selected calendar to or remove them from the view.

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Filter for sub-calendars

Using the filter bar that appears above the calendar list on the sidebar, you can enter a keyword or part of a calendar name to find the sub-calendar you want. You can use this function for multiple calendars, too. For example, type “council popcor dist” to find the calendars Council Events, Popcorn, and all district calendars. Click on the found calendars to show or hide the events on them.

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Working with Filters

In the web browser, click the arrow by the word Filter at the bottom left of your sidebar. There are three options for filtering: keyword, sub-calendar, and customized event field(s).

Filter by keyword

Type in any keyword to show all events that contain that keyword. Note that you won’t see results from sub-calendars you have hidden.

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Filter by sub-calendar

Choose a sub-calendar from the drop-down list to filter by a sub-calendar. Note that this won’t change the show/hide selection you have currently set for your sub-calendars. So it’s a quick way to filter by sub-calendar without changing your preferred sub-calendar view. Use the delete or backspace key to clear the selection from the sub-calendar filter.

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Filter sub-calendars by keywords

Filter sub-calendars from the calendar list by typing in a full or part of the calendar name.

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Filter by sub-calendar AND keywords

You can select a sub-calendar in the drop-down menu, then enter a keyword. This will combine the filter and show only events on the selected sub-calendar that also have the keyword in their titles.

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Filter by customized event field

If your administrator has set up any customized event fields, these will also appear as filtering options. If it is a multiple choice event field, you can select one of the choices from the drop-down menu to filter for events that contain that choice.

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Working with Events

Create an event

In the web browser, to create an event, simply click anywhere in the calendar to bring up an event editor.

In the mobile app, to create an event, simply tap on the plus sign at the top right of the navigation bar on iOS devices or the green + button on an Android device. Or tap on the calendar itself: tapping anywhere in the hours of a day will bring up a blue button with a plus sign. Tap the button to bring up an event editor.

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Use the event editor

On the event editor, there are several places to enter information:

  • Event title: name your event
  • From/To: set the start and end dates for your event.
  • All day: when checked, the event is not set at a selected time. When unchecked, hour boxes appear so you can set the start and end time for your event.
  • Repeats: when checked, customization options for recurring events will appear. You can set repeats for daily, weekly, custom days, and more. You can also set a set number of repeats, or have an event repeat until a certain date.
  • Calendar: type the calendar name or choose the sub-calendar from the drop-down list to select the calendar on which your event appears. You can choose to have an event on multiple calendars.
  • Event fields: you can add additional information in the event fields, either by entering text or using choices from the drop-down menus. Event fields can be customized by a calendar administrator.
  • Description: when you click in the Description box, an editing menu bar will appear. You can use basic formatting on your text, include links and images, and upload documents and other files.
  • Save button: click the Save button when you are done creating or editing an event.
  • Options button: the Options button allows you to enable and use Signups and Comments on individual events, if these options have been globally enabled by your calendar administrator.

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Click and drag to adjust events

In the web browser, use your mouse to easily modify events. For time-specific events, click and drag the event over the desired hours to adjust the time. To change the date of an event, you can drag an event from one day to another. Change an all-day event to a time-specific one by using Day or Week view; then drag the event from the top box of the day into the desired hour slot. Right-click on an event to open up a menu of options (without going to the event editor): Print, Share, Delete, Move to, and Copy to are included.

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Toggle all events

In the web browser, click All to view all events or none. Ever wish to have blank calendars at hand while brainstorming and planning at meetings? Hide all events on your Teamup and print any calendar grid as you need.

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Share events

Sharing menu

Using the Sharing menu (on the event editor, or in the menu that opens when you right-click on an event), you can share an event in a variety of ways: as a webpage, via social media, in email, or to other calendar applications such as Outlook and iCal.

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Share as webpage

Use the Share option to share an event “As Page” and Teamup will create a stand-alone webpage for your event. Copy and paste the link to share as webpage as you wish.

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Share via email

Share an event via email by choosing Email from the Share options. Teamup will automatically populate a blank email with the details of the event. Insert the desired recipient(s) and send.

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Share on social media

Share an event on social media by choosing the social media platform you prefer from the Share options. A separate pop-up window will appear with the event pre-populated. You can modify the audience as desired.

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Export to other calendar services

Share to other calendar services by choosing the desired calendar service from the Share options.

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Print

Simple Print

To print a calendar, select the sub-calendars you want to include. Then select the calendar view you want to print (weekly, monthly, etc.). From the menu button in the top right, choose Print. You’ll be able to set print options, including whether to include the sidebar, print in color or black-and-white, and paper orientation. Print or download as a PDF to share via email or print later.

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Print for local backup

Choose the data range and print the data to a PDF file, so that you can save your calendar data for local access if needed.

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Printable blank calendars

Toggle off all sub-calendars so that no events show, then choose the Print option from the menu button. Alternately, choose a printable blank calendar from our pre-made printable templates.

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Teamup on Mobile

iOS App

The Teamup Calendar for iOS is a companion app to the Web version of Teamup Calendar. To use the app, you need to have the calendar link or key ready, which you may have received from your calendar administrator. The Teamup iOS App is available in the App Store.

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Android App

The Teamup Calendar for Android is a companion app to the Web version of Teamup Calendar. To use the app, you need to have the calendar link or key ready, which you may have received from your calendar administrator. The Teamup Android App is available in the Google Play store.

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Use Teamup on mobile browser

Access the Teamup Calendar in a mobile browser, if you’d like the same look and feel of the calendar on your mobile device as on the desktop. Or, if you’d like to use some of the Team.up features that are not available yet in the iOS or Android app, you can still use those features by accessing Teamup on your mobile browser.

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Integration

Access Teamup from your personal calendar (Outbound iCalendar feeds)

Set up an outbound iCalendar feed to access your Teamup calendar from your other calendar services. You can also use this function to share a secure calendar feed with others who need to know your schedule.

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View other calendars in Teamup (Inbound iCalendar feeds)

Set up inbound iCalendar feeds to keep track of multiple schedules all in one place. You can subscribe to iCal feeds from other Teamup calendars, or from other calendar services.

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Slack integration

You can set up a Teamup-Slack integration, so that you and your team can be instantly notified of changes on your Teamup Calendar via Slack channels.

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Notifications

Teamup notifications

Teamup Notifications allow users to be notified, via email, when changes are made to events on the calendar. Calendar administrators can see and manage all subscriptions to notifications.

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Teamup Daily Agenda notifications

Teamup Daily Agenda lists all events for the upcoming one to three days and is sent by email every morning.  A paid subscription plan is required to use this service.

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Slack notifications

With a Teamup-Slack integration, you can set up notifications on a private channel or on a public (group) channel in your Slack workspace.

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