Last updated Jul 30, 2024
We often focus on getting the best tools in place for work, to increase efficiency and make tasks easier. But sometimes we overlook ways to improve those important, daily parts of our personal lives, like planning fun events with friends and coordinating with family. These relationships mean the world to us, but we tend to use an ad-hoc approach to planning and coordinating personal or social events. But without some organization, planning social events takes a lot more time and effort than it should, which can cause miscommunication and even discourage us from making plans. Here’s a simple solution from Teamup that can make sharing event info with friends and coordinating family plans much easier.
Coordinating social events is complicated
Are you the one who comes up with fun ideas, always knows about the newest restaurant, has a pulse on live music and fun events in your area? If so, you probably end up being the main planner for your social group or the main coordinator for family events?
Planning social events becomes work
If so, you’ve probably been frustrated by trying to share event details with everyone in the group. It takes so long! Everyone uses their own calendar or planning system, so figuring out how to get the event details to everyone can turn into a lot of work.
- Calendar invitations don’t work for everyone. Some people never look at their calendar except for work stuff. Others use a paper planner.
- Group chat gets chaotic and details get lost. You can send the basic info (time/date/place) but it quickly gets lost in the thread. If there are more details, you have to copy-paste those into the thread AND update every time a detail changes.
- Email threads are basically the same experience as a group chat. It’s a lot of manual work to share all the information, which quickly gets lost in the thread. It’s easy to miss updates, too.
You might end up copy-pasting information into different places, saying the same thing over and over. Then you have to do the same for any updates. It adds a lot of work to something that should be simple: planning events with your friends.
The ideal solution would be one way to share all the event details with everyone you want to invite, in an easy, simple way, so that you don’t copy and paste details into different apps, or provide the same update multiple times.
Managing the family schedule is time-consuming
You might encounter the same basic frustration if you’re the main schedule coordinator for your family. Perhaps you have older children with growing independence and busy schedules; it can get surprisingly difficult to coordinate a family outing, plan holiday events, or just keep everyone coordinated on sports schedules and other activities. It’s even more complicated when you’re trying to work out schedules with extended family or coordinate co-parenting across different households.
Sharing events with family adds labor
You’ll be facing the same problems as above with calendar invitations, group chats, and email threads.
These tools are often not practical or accessible for coordinating an event with multiple people. Grandparents might want all the details for a graduation or birthday party, but responding to a calendar invitation is overwhelming for them. You can set up a shared co-parenting calendar, which can be helpful for parents but might be mostly ignored by older children who only want information about their particular events and activities. So you end up sharing the same event details in different places, with different people. With any update to an event you have to go through the time-consuming process all over again.
There’s got to be a better way: And there is, with Teamup. Read on to learn how to make it simple and easy to share events and plan social activities with friends and family.
Share details and plan social events easily
Whether you’re planning fun activities with your social group or coordinating events with your immediate or extended family, you can make it easy with Teamup.
Teamup has a built-in feature called event pages.
Any event you create on a Teamup Calendar can be shared—in one simple click or tap—as a stand-alone event page with a unique link. Then, all you have to do is share the event page link.
Anyone with the link can view the event page, which has all the details. And if you change the event on the calendar, the event page automatically updates as well. You don’t have to copy and paste the latest information or even send out an “updated” event page link; the original event page link will keep working, no matter how many times you update the event.
Try it yourself
If you already have a Teamup calendar, you’re ready! (If not, create one now for free.) Next time you need to coordinate or share information as you make social plans, add the event to your own calendar. You can add images and files, put the address in, and add any other details you want. Then, share the event page with anyone: it’s easy on a browser or the Teamup app. With simplified social planning, you can spend less time coordinating details and more time enjoying your life.
