New Configuration Option for Display of Events Assigned to Multiple Calendars

Last week we introduced the new look for events assigned to multiple calendars. We’re thrilled to receive feedback from countless enthusiastic users who love the new look.

Love the new look for multiple calendars having the same event. Saves space on my calendar! We are loving the calendar for our organization. It is saving us tons of emails and bringing the whole organization on the same page. Don’t know how we survived without it. Thank you!
– Jonathan Torres, Vice President/COO, Memphis Athletic Ministries

While the majority have been very pleased with the change, a surprising number of users raised issues with the new display and many went to great details explaining why the previous display with multiple single colored event entries worked better for their use cases.

We listened to all feedback carefully and agreed that there are many advantages of the previous look. After all, there are a million ways to use Teamup!  We quickly decided to bring back the previous look and make it configurable. Our engineers worked hard and delivered at speed once more: A new version of Teamup has been released. Now the calendar administrator can choose the preferred look in Settings > General Settings:

Choose your preferred display style for an event assigned to multiple calendars
Configure the display style in Settings for an event assigned to multiple calendars

Consequently, events assigned to multiple calendars can now be displayed in either a single box with colored stripes or multiple single colored boxes:

1-2-m-example-configurable
It’s your choice: Either a single box with multiple colored stripes or multiple single colored boxes

Please note the default is set to the single box with stripes.  If you prefer the multiple boxes, you can change it at any time in Settings (accessible via administrator links only).

We love to hear from you! As always, our customer feedback drives our product development. Thank you for your contribution to making Teamup better!

 

New look for events assigned to multiple calendars

Have you been using Teamup’s unique feature of assigning one event to multiple calendars?  If so, you may have noticed that these events are now displayed in stripes with the colors of the assigned calendars.

Display of an event assigned to multiple calendars

The new way of visualization offers some practical benefits, such as

  • eliminating the duplication of event entries
  • showing clearly which calendars are assigned to the event
  • making better space allocation when hourly events are stacked horizontally
  • displaying more title text in the day, multi-day and week views
  • allowing more events to be displayed vertically in the multi-week, month, and year views
Color stripes for events assigned to multiple calendars
A calendar example with events assigned to multiple sub-calendars – click to see a larger image

Enjoy the new look of your calendar.  Please drop us a note in support@teamup.com if you have any feedback – we appreciate it!

Improved Agenda View

Have you seen the new Agenda view?  If not yet, simply click on Agenda in the top right of your calendar.  If the option is not there (to be enabled by your calendar administrator), simply append ?view=a to your calendar link in your browser’s address bar.

If you embed your Teamup Calendar into a Website or Facebook page, try to append ?view=a to the link you use for embedding and you will be pleased to see how much more pleasant it looks now.

More compact

Teamup new agenda view
Teamup new agenda view: Cleaner, more compact

The biggest change is the event time is now shown just below the date instead of to the right of it, making better use of the available space.

Viewing Event Details

agenda view details
The new agenda view with event details

Show only what’s needed

agenda view control
Click the double arrow to hide the date control area

Most of the time you may not need to change the date range or the details option. You can click a small double arrow in the top right to hide away date control elements. This could make the view even less cluttered especially when the calendar is embedded into websites.  To open the date control bar again, click the little tab to open the control area again.

 

New Event Editor and Viewer!

Exciting news for all Teamup users: We have re-built the event editor with a new technology and a completely new interface! Just click on any event on your calendar to see the new editor or viewer for yourself!

The new event editor and event viewer are responsive and vertically expandable, making viewing and editing events much better experience on both computers and mobile devices.

The New Event Editor

The new event editor
The new event editor

On the new event editor, simply click any of the input fields and start typing or selecting. Continue reading New Event Editor and Viewer!

Free Printable 2017 Blank Calendars & Planners

The year 2016 is drawing to the end in hours.  How exciting it is to have a whole new year again just in front of us, fresh, joyful, and full of hope! New year, new start, and new plans – If an online calendar may help you and your team better plan the year ahead, check out and make good use of Teamup, the easiest share online calendar for groups. Even if you prefer paper planners, come to discover how you can print blank calendars and planners with Teamup Printables: Daily Planner, Weekly Planner, Monthly Planner, and Yearly Planner. Or choose your preferred dates and duration to print your own custom calendar at any time for any purpose. And it’s always free!

www.teamup.com/printable-calendars 

Continue reading Free Printable 2017 Blank Calendars & Planners

New Slack integration with the Slack button

Getting Teamup notifications on Slack channels just got easier!  No more webhooks.  Now just a button to click!  Introducing the new Teamup app for Slack so you can see notifications on your Slack channel whenever changes occur on your Teamup Calendar.

It’s no longer a privilege of calendar administrators, but it’s available now to all Teamup users! Continue reading New Slack integration with the Slack button

Using Trello with Teamup Calendar

If you use Teamup Calendar and Trello’s Calendar Power-up, you can now add all the due dates on any of your Trello boards to a Teamup Calendar, taking advantage of Teamup’s full calendar functionality for even better sharing and collaboration in teams.

Trello is a great project and workflow management tool.  Just moving cards to different lists as the status of a task changes is so simple and effective.  However, the Trello calendar component is somewhat limited even though it does display all due dates on one board in a calendar view.  When you have multiple boards, you also have multiple calendars that do not overlay into one single view, leaving it difficult to see what’s coming up next week across all your boards.

This is where Teamup comes in.  With Teamup’s support for inbound iCalendar feeds, the iCalendar feed of a Trello board can be easily added to a Teamup Calendar as a color-coded sub-calendar.  Repeat for each board you want to be integrated into your Teamup Calendar.  It is easy to zoom out to see the big picture of all due dates across the boards, or zoom in to examine the details of any specific deadline. You can change views, filter by board or keywords as needed. Check out this live demo.

The feeds would refresh between once per hour for Premium subscribers and once every 12 hours for free users.

Setting up the integration requires to get the feed URL from Trello and subscribe to the feed URL within Teamup.

Step 1: Get the Trello iCalendar feed URL

To begin, enable the iCalendar feed and find the iCalendar URL for your Trello board.

  1. Open the board menu
  2. Click “Power-Ups,”
  3. Click “Calendar.” Enable the Power-Up if you haven’t already.
  4. Then click the gear icon to see the “Calendar Settings”
  5. Once there click “Enabled” to enable the iCalendar feed. If you don’t have this option, you’ll need to ask a board admin to enable this setting.
  6. Copy the URL from “Your Personal iCalendar Feed.”

trello calendar feed

Step 2: Subscribe to the feed from Teamup

Set up the feed as a new sub-calendar:

inbound-feeds

  1. Go to your Teamup Calendar. If you don’t have one yet, create a free calendar.
  2. Go to Settings, click Calendars on the left.
  3. Now click the blue button “New” in the top right and select “Add iCalendar feed”.
  4. Enter a name that you wish the feed to appear in the calendar list, for example:
    Trello > Editorial Calendar (see how to use folders)
  5. Paste the feed URL you copied from Trello.
  6. If your calendar is on a Premium subscription, you may choose to refresh as frequent as 1 hour.  For free calendars, it will refresh every 12 hours.

Add feed to Teamup

Once you save, the initial fetch will happen immediately.  Within a few seconds, all your Trello calendar entries should appear on your Teamup Calendar. The feed now is displayed in the calendar list as a sub-calendar.  Click the image below to see a live demo.

trello calendar as a feed on Teamup

From now on you can use your Trello calendar feed just like any other sub-calendars you created directly within Teamup Calendar.  Please note: The subscribed calendars are read-only.

Ready to give it a try?  It’s easy and free.  We look forward to your feedback.

 

Android app now supports image uploading

Good news for users of our Android app: The latest version now supports image uploading directly from your mobile device. If your calendar has an active Premium subscription, you may use this feature in your event editor.

Teamup android app supports file upload

Once the uploading icon is tapped, you get to choose to upload from Gallery and select an image or upload directly from your device’s Camera.  The inserted image would be initially displayed as the link address in the event editor, and will be changed to a clickable link once you have saved it.

Supported file sources for uploading are currently limited to Gallery and Camera. More sources will be supported in future updates.

Learn more.

Inbound iCalendar Feeds – Sync from external calendars (Beta)

add iCalendar feedsWe have just made the beta release of this exciting new feature:  The ability to subscribe to iCalendar (.ics) feeds of other calendars and display them on your Teamup Calendar. This means you can now sync calendar data from external calendars or other Teamup Calendars. Continue reading Inbound iCalendar Feeds – Sync from external calendars (Beta)

One Million Users!

We are excited to announce that Teamup Calendar has reached one million active monthly users worldwide!

Shared Calendar for groupsWhen we created Teamup, we wanted to solve a very fundamental problem that wasn’t being addressed by the mainstream applications like Google Calendar and Outlook: How do you make it simple and efficient for groups to share plans and track statuses on a shared calendar application?  What we’ve created and continue to improve upon is simply a solution that eliminates lots of no-value-adding efforts in groups.

We’re so thrilled to reach this milestone.  We have a wonderful community of users that constantly contributes to helping us build a better product. All your feedback – the stories, the voluntary praise and the enthusiasm – that comes back to us every day from all around the world is incredibly motivating, making us feel good about the work we do.

We wouldn’t be here without all of you!  Thank You!!!

The Entire Teamup Team

Organize calendars with folders!

Organizing multiple calendars just got a little easier!

A hierarchy of calendarsThank you to all who provided feedback during our beta testing of the new feature: Using folders to organize your sub-calendars (interchangeably referred as calendars).  This is especially helpful when you have lots of calendars to organize – Simply group the calendars that are in the same category into folders.

Continue reading Organize calendars with folders!

Linking Address to Google Maps in Android App

If you use an Android device, make sure to install or update to the latest version 1.0.9 of the Teamup app for Android.

Besides bug fixes and further stability improvements, we have made the address in the Where field clickable:  You can now open it in Google Maps!

How to use the map feature

In the event details view, click the address:

Address is linked to Google Maps

It opens in Google Maps:

Address to map on Teamup Android

Click the address in the bottom to see further details if needed.

android map route

Feedback

Happy calendaring!  Please send your feedback to support@teamup.com.  Thank you.

 

 

Yearly View: One Year at a Glance

We have just made another frequently requested feature live: The yearly view.

Teamup yearly view
Click to view a larger image

The yearly view allows you to get a bird’s-eye view of your long term planning, quickly spot when there are activities planned or availability of resources.  And if necessary, drag and drop events to change plans.

Append ?view=y to your calendar URL to see how your calendar looks like in the year view.  Or try a live demo calendar in the year view.

Continue reading Yearly View: One Year at a Glance

Filter events by keywords and sub-calendars

Too many events on display and wonder how you can see a specific event or all events of specific type?  Teamup introduces a new filtering capability that allows you to filter events by keywords and sub-calendars.  The picture below demonstrates how to filter all vacation plans on a team calendar, and see a specific employee’s planned vacations.

Filter by keywords and sub_calendars

Teamup Slack Integration

Teamup’s Slack integration is out of beta!  Teamup Calendar administrators can now create the integrations through:

  1. Get a Webhook URL from your Slack Team Menu > Apps & Integrations, then configure the Integration Settings, and copy the Webhook URL.
  2. Configure the Slack integration in your Teamup Calendar Settings > Notifications, then paste the slack Webhook URL, and activate the integration.

Continue reading Teamup Slack Integration

A Customer Journey: Tried, Left, and Came Back!

Organizing big groups is a big task – even more so when that team is spread round multiple areas, constantly travelling, and organizing meetings.

This is a story of a customer that left Teamup for Microsoft 365, then came back to Teamup – After only six months it became clear that the Microsoft solution just wasn’t meeting the needs of such a large team. They were missing the ease and additional functionality of their Teamup calendar.

Continue reading A Customer Journey: Tried, Left, and Came Back!

Need to assign one event to multiple calendars? Now you can!

Life is multifaceted, for both individuals and groups.   Getting organized is additionally challenging when you are juggling many “things” and need to avoid clashes.  For example, a school administrator needs to manage teachers, subjects and classrooms to ensure that teachers and classrooms are not double booked.  An agency managing musicians and venues needs to be able to keep each musician updated when and where they will be playing.  And each venue needs to know who will be playing and when.  Scheduling which necessitates working with multiple calendars can be difficult and time consuming.  At Teamup we recognize this and we’ve built a solution which links events to multiple calendars to simplify complex scheduling tasks.

Our new “one-to-many” ability lets you assign a single event to multiple calendars, which might include the calendar of a person, resource, object or venue, etc.  The feature is available for free to all Teamup users and it can be enabled or disabled in the settings.

Continue reading Need to assign one event to multiple calendars? Now you can!

Getting Around Teamup App for iOS

Download Teamup app for iPhoneThe long-awaited Teamup mobile app for iOS is now available in the App Store for download.  While it is the same Teamup Calendar you use on your desktop computer, the iOS version has a number of unique touch points that can be used to your advantage.  We will share two tips here that may help you get around the App quickly and make the best use of it: Offline access to Teamup and why you should refresh often.

Continue reading Getting Around Teamup App for iOS

How Teamup helps pavement company schedule jobs for people who build and repair our roads

Story from Teresa Ortiz, Holbrook Asphalt, USA

A year ago  we were using Google Calendar.  In our business, this calendar is almost our Bible.  Myself and another person schedule all of our jobs on this calendar.  In the summer, it is crazy.  We need the different colors to signify the type of work we are doing.  We might be doing a sealcoat on asphalt, or just crackfill.  We have 3 superintendents who have access to the calendar and the colors help them to know what is coming up, and to prepare the crew assignments.  So our “calendars” are actually just different jobs.

Continue reading How Teamup helps pavement company schedule jobs for people who build and repair our roads

How Teamup Helps a Nationwide Charity Manage over 500 Volunteers

Story from Michelle Atkinson, Look Good Feel Better, New Zealand:

We use TeamUp to manage over 25 calendars for our volunteer management across the country, as a Nationwide charity managing over 500 volunteers a year and with over 240 workshops happening in regions, we find it useful to be able track regions and communicate directly with our volunteers by providing reminders and information for upcoming workshops. We were unable to find another system that allowed us to manage so many calendars and to turn on and off the visibility of ones we wanted in view.  The Multiple sub calenders feature is most helpful.

Continue reading How Teamup Helps a Nationwide Charity Manage over 500 Volunteers

Works-Orders-in-a-Box: How to give your teams all the info they need to get their jobs done

I like to think of myself as creative, and I encourage my team at TeamUp to always be thinking of ways to make our tools more useful, more helpful, more genuinely necessary.

But…sometimes our customers are way ahead of us. Case in point: A number of building engineering services/construction companies are using TeamUp’s file uploading and event as a Web page features in ways we hadn’t even imagined.

Continue reading Works-Orders-in-a-Box: How to give your teams all the info they need to get their jobs done

iOS App supports location maps & image upload

App StoreWhile our developers are gearing up for some major improvements on the iOS app, we’ve made a small update (version 1.3.0) to the App Store.  In addition to various bug fixes, the new version now supports linking event location to Google Maps, and image upload directly from your device’s camera or albums.

Linking Location to Google Maps

Teamup location maps
Map linked from the event location

For many users it is a frequent need to be able to open an event location in a map right from the calendar app.  This is possible now.  Simply tapping the address in your event’s Where field to see it in Google Maps.  This is especially helpful for groups with staff travelling to client sites or crew driving to where the jobs are to be performed.

Image Upload

Upload in event editor
Upload in event editor

If your calendar has an active Premium subscription, you will see an upload arrow in the upper right corner when you open the event editor.  You can choose files from albums or take a picture with your camera.

Please update to the latest version (1.3.0) if you haven’t done so.

Teamup for Android 2.0: Day/week/month views are now available

Exciting news for Android users! We have just released a new version of the Android app in Google Play!  This update is very significant: You can now view your calendars in the day, week or month grid!  Please install or update to the latest version.

Teamup Android app day week month views

To change to a different view, swipe to open the left sidebar and choose the view.

If you are new to the Teamup app for Android: Once you launch the app, the first thing is to enter your calendar key (or your full calendar URL). Learn more.

 

Five tips to plan your way to a stress free Christmas

While Andy Williams may have thought it was the most wonderful time of the year, for a lot of people Christmas causes no end of stress. But it doesn’t have to. With a little forward planning, clever calandars, and our quick tips, you’ll be well on your way your most relaxed Christmas yet!

1. Start early and plan ahead

Although you don’t need to plan with military precision (“everyone must be seated by 1500 hours!”), it’s a good idea to write down a basic plan by mid-November. Think about presents, shopping, food, decorations, travel arrangements, and seating plans. Use online planning apps such as Trello, Wunderlist, and Teamup to speed up the process. And don’t forget to delegate!

2. Make a do to list (and then cut it in half)

Do you really need to spend six hours decorating presents with individually crafted bows? Go through your to do list and ask yourself “if I don’t do this, what will happen?” Don’t make more work for yourself than is absolutely necessary. Be satisfied with “good enough”.

3. Use a group calendar to organize travel plans

Gone are the days of planning via multiple emails, phone calls, cross checking calendars, and post-it notes. Your Teamup calendar now integrates any calendar that has a feed in .ics format. That means if Uncle Jim has Google calendar, Joanne likes Outlook, and Julie uses Trello, all your travel plans can be in one place — a central Teamup calendar.

4. Tackle to-do lists together

If you find wrapping presents, writing cards or cooking a chore, why not invite your friends round to join you? After all, misery loves company!

5. Stick with your routine and remember to have fun

Remember, Christmas is supposed to be fun! Make sure you leave some time for yourself — it’s so easy to get caught up in all the chaos that you forget to do the things you enjoy. Factor your usual activities into your schedule so they don’t get lost in the winter whirlwind. Give yourself permission to forget the to-do list for a while and savour the moment.

What are your top tips for staying stress-free over the festive period? Are you a top planner? Can you share your secret? Let us know in the comments!

Teamup is an online calendar built specifically for groups. Our simple and intuitive calendars help teams manage shared time and resources. With no account or login needed, it really is the simplest way to plan and share statuses around groups of all sizes.

How to have all your calendars in one place with no fuss

Teamup now integrates with any calendars that provide iCalendar feeds in the .ics format. Any new feed will be added as a read-only sub-calendar to your Teamup Calendar.  It will inherit all Teamup features and functionality such as assigning individual access, etc. Click here to see a live demo.

This important feature opens up the possibility to be the go-to calendar to view schedules and plans in one place, regardless if they are administered by your group or just for-information-only events organized by someone else: Simply subscribe to the iCalendar feeds you need and you’ll have the all in one calendar view. No more re-creating events that are administered or updated elsewhere – the updates get automatically synchronized to your Teamup!

Continue reading How to have all your calendars in one place with no fuss