Slack Integration: Get Instant Notifications of Calendar Changes

If your team uses Slack, the popular real-time messaging application, you may consider setting up Teamup-Slack integration, so that everyone can be instantly notified of changes on your Teamup Calendar via Slack channels.

The Slack integration makes it possible for any Teamup users to receive calendar change alerts on desktop or mobile devices via Slack, in addition to getting notifications by email.

We have updated the documenation to make it clearer about the two setup methods, one for group channels and one for private channels. For security reasons, it is recommended that only the calendar administrator should set up integrations for group channels on Slack.  If you are a non-administrator user, you may use your own calendar link to set up the integration that will post notifications about your calendar changes to your private channel.

Slack integration for group channels

For calendar administrator: Go to Settings > Notifications, then add new Slack notifications.  See details in the step-by-step guide for group channels.

Teamup slack notifications for group channel

Slack integration for private channels

For all Teamup users: Open the dropdown menu in the top right of your calendar, select Notifications, and click the Slack tab. See details in the step-by-step guide for private channels.

Teamup slack integration for private channel-notification

We’d love to hear your stories about how Teamup helps make you and your team better organized and more productive. Use this form or simply drop us an email at support@teamup.com. Thank you!

Free Printable 2017 Blank Calendars & Planners

The year 2016 is drawing to the end in hours.  How exciting it is to have a whole new year again just in front of us, fresh, joyful, and full of hope! New year, new start, and new plans – If an online calendar may help you and your team better plan the year ahead, check out and make good use of Teamup, the easiest share online calendar for groups. Even if you prefer paper planners, come to discover how you can print blank calendars and planners with Teamup Printables: Daily Planner, Weekly Planner, Monthly Planner, and Yearly Planner. Or choose your preferred dates and duration to print your own custom calendar at any time for any purpose. And it’s always free!

www.teamup.com/printable-calendars 

Continue reading Free Printable 2017 Blank Calendars & Planners

New Slack integration with the Slack button

Getting Teamup notifications on Slack channels just got easier!  No more webhooks.  Now just a button to click!  Introducing the new Teamup app for Slack so you can see notifications on your Slack channel whenever changes occur on your Teamup Calendar.

It’s no longer a privilege of calendar administrators, but it’s available now to all Teamup users! Continue reading New Slack integration with the Slack button

Five tips to plan your way to a stress free Christmas

While Andy Williams may have thought it was the most wonderful time of the year, for a lot of people Christmas causes no end of stress. But it doesn’t have to. With a little forward planning, clever calandars, and our quick tips, you’ll be well on your way your most relaxed Christmas yet!

1. Start early and plan ahead

Although you don’t need to plan with military precision (“everyone must be seated by 1500 hours!”), it’s a good idea to write down a basic plan by mid-November. Think about presents, shopping, food, decorations, travel arrangements, and seating plans. Use online planning apps such as Trello, Wunderlist, and Teamup to speed up the process. And don’t forget to delegate!

2. Make a do to list (and then cut it in half)

Do you really need to spend six hours decorating presents with individually crafted bows? Go through your to do list and ask yourself “if I don’t do this, what will happen?” Don’t make more work for yourself than is absolutely necessary. Be satisfied with “good enough”.

3. Use a group calendar to organize travel plans

Gone are the days of planning via multiple emails, phone calls, cross checking calendars, and post-it notes. Your Teamup calendar now integrates any calendar that has a feed in .ics format. That means if Uncle Jim has Google calendar, Joanne likes Outlook, and Julie uses Trello, all your travel plans can be in one place — a central Teamup calendar.

4. Tackle to-do lists together

If you find wrapping presents, writing cards or cooking a chore, why not invite your friends round to join you? After all, misery loves company!

5. Stick with your routine and remember to have fun

Remember, Christmas is supposed to be fun! Make sure you leave some time for yourself — it’s so easy to get caught up in all the chaos that you forget to do the things you enjoy. Factor your usual activities into your schedule so they don’t get lost in the winter whirlwind. Give yourself permission to forget the to-do list for a while and savour the moment.

What are your top tips for staying stress-free over the festive period? Are you a top planner? Can you share your secret? Let us know in the comments!

Teamup is an online calendar built specifically for groups. Our simple and intuitive calendars help teams manage shared time and resources. With no account or login needed, it really is the simplest way to plan and share statuses around groups of all sizes.

Using Trello with Teamup Calendar

If you use Teamup Calendar and Trello’s Calendar Power-up, you can now add all the due dates on any of your Trello boards to a Teamup Calendar, taking advantage of Teamup’s full calendar functionality for even better sharing and collaboration in teams.

Trello is a great project and workflow management tool.  Just moving cards to different lists as the status of a task changes is so simple and effective.  However, the Trello calendar component is somewhat limited even though it does display all due dates on one board in a calendar view.  When you have multiple boards, you also have multiple calendars that do not overlay into one single view, leaving it difficult to see what’s coming up next week across all your boards.

This is where Teamup comes in.  With Teamup’s support for inbound iCalendar feeds, the iCalendar feed of a Trello board can be easily added to a Teamup Calendar as a color-coded sub-calendar.  Repeat for each board you want to be integrated into your Teamup Calendar.  It is easy to zoom out to see the big picture of all due dates across the boards, or zoom in to examine the details of any specific deadline. You can change views, filter by board or keywords as needed. Check out this live demo.

The feeds would refresh between once per hour for Premium subscribers and once every 12 hours for free users.

Setting up the integration requires to get the feed URL from Trello and subscribe to the feed URL within Teamup.

Step 1: Get the Trello iCalendar feed URL

To begin, enable the iCalendar feed and find the iCalendar URL for your Trello board.

  1. Open the board menu
  2. Click “Power-Ups,”
  3. Click “Calendar.” Enable the Power-Up if you haven’t already.
  4. Then click the gear icon to see the “Calendar Settings”
  5. Once there click “Enabled” to enable the iCalendar feed. If you don’t have this option, you’ll need to ask a board admin to enable this setting.
  6. Copy the URL from “Your Personal iCalendar Feed.”

trello calendar feed

Step 2: Subscribe to the feed from Teamup

Set up the feed as a new sub-calendar:

inbound-feeds

  1. Go to your Teamup Calendar. If you don’t have one yet, create a free calendar.
  2. Go to Settings, click Calendars on the left.
  3. Now click the blue button “New” in the top right and select “Add iCalendar feed”.
  4. Enter a name that you wish the feed to appear in the calendar list, for example:
    Trello > Editorial Calendar (see how to use folders)
  5. Paste the feed URL you copied from Trello.
  6. If your calendar is on a Premium subscription, you may choose to refresh as frequent as 1 hour.  For free calendars, it will refresh every 12 hours.

Add feed to Teamup

Once you save, the initial fetch will happen immediately.  Within a few seconds, all your Trello calendar entries should appear on your Teamup Calendar. The feed now is displayed in the calendar list as a sub-calendar.  Click the image below to see a live demo.

trello calendar as a feed on Teamup

From now on you can use your Trello calendar feed just like any other sub-calendars you created directly within Teamup Calendar.  Please note: The subscribed calendars are read-only.

Ready to give it a try?  It’s easy and free.  We look forward to your feedback.

 

Use Teamup to Organize Tradeshow Staffing and Coordinate Teams

A medium-sized food manufacturing company sends teams to 4-5 industry tradeshows each year across the United States with anywhere from 4 to 8 staff members attending each show.  In the weeks prior to each show the team pre-books meetings with their customers which often involve more than one staff member, for example, a sales rep and a technical rep.

In the past the company created a shared “Tradeshow” calendar in MS Outlook to schedule these meetings, but there were always issues with time zones either while scheduling or once they arrive on site.

Continue reading Use Teamup to Organize Tradeshow Staffing and Coordinate Teams

Calendar Access Permission: modify-from-same-link

Teamup offers a unique calendar access permission type that allows the user to be able to modify his or her events but not those of others on the calendar.  The permission is called modify-from-same-link.  We’d like to share a use case where this unique permission makes Teamup a perfect solution for a real-world need.

A calendar administrator asked:  “I have users adding events.  Then some details about the event change.   Can they go back into the event and make the changes? I do not want to be the one to have to change items. There will be lots of events posted and I need the one who posts to be able to make changes as needed.”

Teamup has the perfect solution for this need:  The modify-from-same-link permission.  You create a link with this permission for each person that needs to add and change events, then they will only be able to modify events that they created using the same link. They will be able to view all the other events but not edit them.  Here’s how:

CREATING THE LINK

  1. Unique Teamup calendar access permission: modify-from-same-link To Create a link with the modify-from-same-link permission:
  2. Go to Settings,
  3. Go to Sharing.
  4. Click “Create new link”, give a name (e.g. Linda), leave the permission “modify” as is at this point, click “Save”.
  5. Click “Edit” right next to the newly created link, the Edit Link page appears.
  6. Scroll down, select “Share selected calendars”.
  7. Select “Modify-from-same-link” for the sub-calendar of concern, e.g. Linda, and select “Read-only” for all the other sub-calendars.
  8. Save and exit the Edit Link screen.

USING THE LINK

Unique Teamup calendar access permission: modify-from-same-linkAfter you have created this link, share it with Linda.  When Linda opens the calendar, all existing events on this calendar have the small lock sign, meaning they can not be edited.  But Linda will be able to edit any events she created with her link.

It is then also possible to see which link/user created and last modified the event. This information can be seen when viewing a read only version of an event as explained here.

Getting Around Teamup App for iOS

Download Teamup app for iPhoneThe long-awaited Teamup mobile app for iOS is now available in the App Store for download.  While it is the same Teamup Calendar you use on your desktop computer, the iOS version has a number of unique touch points that can be used to your advantage.  We will share two tips here that may help you get around the App quickly and make the best use of it: Offline access to Teamup and why you should refresh often.

Continue reading Getting Around Teamup App for iOS