Last updated Aug 19, 2024
Academic scheduling, at any educational level, is complex. There are many factors: finding availability of classrooms and labs, allocating needed resources, scheduling staff fairly, and avoiding conflicts between required classes, labs, and key student activities. The end result needs to be reasonably accessible for students and offer a fair workload for teachers. Since many tools used for academic scheduling are text-based and not intuitive, they offer more frustration than help in dealing with these challenges. Teamup makes academic scheduling visual, so it’s easier to find the right fit and design a course calendar that works.
A better choice for academic scheduling
Many times, academic scheduling staff end up using spreadsheets (or similar tools) to create schedules, because most calendars aren’t flexible or powerful enough to handle all the demands of academic scheduling. But that approach creates its own frustrations: spreadsheets are error-prone and don’t offer a clear visual presentation. Since the whole point of academic scheduling is to fit the courses onto a particular timeline, it makes more sense to work with a tool that provides visual, time-based layouts of the data.
And that’s where Teamup comes in. It’s much more than your average calendar. Many educators find Teamup useful because it has unique features that other tools, like spreadsheets, don’t offer. You can build schedules visually, view them in multiple layouts, drag-and-drop to rearrange, and more. And, yes, you can still easily export or import data to generate reports, keep good records, and make planning each semester’s schedule easier.
Take a look at how you can use Teamup for easier academic scheduling.
Visual layout of all factors
With Teamup’s unique calendar views, you can work in different layouts as you move through the process of academic scheduling.
Get a customized long-term view
- Adjust Multi-week for the precise date range of each academic block.
- Work from an overview to set key dates and “unchangeable” events to avoid scheduling conflicts later.
- See and avoid potential scheduling conflicts before they happen.
Compare schedules and find availability
- In Scheduler view, see each sub-calendar in its own column to compare schedules side-by-side.
- Adjust the date range and resolution to focus on the day, week, month, or quarter.
- Toggle sub-calendars to focus on class or section at a time.
See details and sort data
- In Table view, view scheduling data in a grid-like display similar to a spreadsheet. Each event field is displayed in its own column.
- Show or hide columns to view only the relevant fields.
- Scan across a row to see all the information with needing to open individual events.
- Use filters to sort the data by one or more criteria.
Customized access for all collaborators
Academic scheduling usually involves input from multiple people; often, it’s multiple people in multiple departments, all trying to work together to create a course calendar. Customized access makes collaboration both easier and more secure. You can set up access for each department so they view only their own sub-calendars, for example. Or share a read-only view of the whole calendar to get feedback, without risking inadvertent changes to the schedule.
Secure sharing with students and stakeholders
When the schedule is set and ready to share with students, create a secure, read-only link for students. They can use the Teamup app or view the calendar on any browser. It’s also easy to embed a minimal view of the calendar right on the school website for easy access.
Try it yourself
Get started with easier academic scheduling using our calendar template. The basic structure is in place; all you have to do is customize for your own use, add more sub-calendars if needed, and start scheduling.
