How to Consolidate Multiple Calendar Feeds into a Single View

Getting all the information you need in one place is key to doing efficient work.

You might need to consolidate information such as work schedules, collaborative projects, and event invitations from multiple calendars. Perhaps you work with clients who use Outlook or Google Cal. Or your colleagues in other departments may use their own calendar systems, and you need to collaborate on scheduling and event invites.

You can set your Teamup calendar to provide a single, contained overview of all the information coming in, even from multiple calendars and various calendar applications.

Here’s how to do it.

Using iCalendar feeds

You’ll use the inbound iCalendar feed functionality. With inbound feeds, you can subscribe to various calendars, even if they’re created and shared from different calendar applications.

Any calendar product that uses the iCalendar (or .ics) format will work. This includes many popular calendar applications:

• Google Calendar
• Apple Calendar
• Outlook
• Facebook events
• Trello calendar power-up
• Other Teamup calendars you manage or have access to at any permission levels.

When you add an iCalendar feed, it will show up as a sub-calendar and will have active one-way synchronization. Teamup periodically fetches and updates the information from the inbound feed, automatically. It is a read-only feed, meaning you aren’t able to change events and send changes back to the feed source.

Adding an inbound iCalendar feeds

To add an inbound iCalendar feed, get the feed URL of the calendar you want to subscribe to. A calendar owner or administrator can provide this to you. Or see this help article on how to find feed URLS in some calendar products. You can also add inbound feeds from other Teamup Calendars.

You can set a customized calendar name and color. Then enter the feed URL and choose a refresh interval. Once you’ve saved an inbound feed, it will appear in your list of calendars. Once you have all your inbound feeds, you can view everything in one place.

Here’s an example. This Holiday Feed Calendar has 8 inbound iCalendar feeds from public holiday calendars:

Since each inbound feed is set up to work as a sub-calendar, you can toggle them on and off from view. And you can use the keyword filter to quickly find events.

You can also organize your inbound feeds using folders. Use > in the name of the calendar feed to set up an organizational hierarchy. Folder organization allows you to quickly toggle an entire set of inbound calendar feeds, rather than handle them individually. It’s also helpful if you deal with multiple feeds and want to keep them visually grouped together in separate categories. You can organize as deeply as you want, using nested folders, to keep things trim and organized.

And if needed, you can share your calendar view of multiple feeds with others. With that feature, you can create an overview of multiple department schedules, individual calendars, event categories, or more, and share that information with others who need it, securely and easily.