Groups use calendars for purposes that are different from those that personal calendars are made for. Teamup has been built for groups from the very beginning. We have taken it one step further: Introducing customizable event fields.
This important new feature provides more flexibility for managers to make the calendar work best for their group needs: Now it is possible to rename the typical calendar fields like Who and Where, or create your own fields to organize and share information that is specific to your events. Click the image below to see an example in full size demonstrating the difference between the default and the customized event fields.
Many users have shared with us how they use Teamup, what works well and what they wish to have and why. The ability to add comments to events was one of the frequently requested features. We’re happy to share that we have released this feature on the Web version for beta testing and it is available to all free and paid users.
Please note the new feature is not yet supported on the iOS and Android apps at this time. It will be. Thanks for your patience.
How to use the Comments feature
The new comments feature can be enabled by the event creator as an option in the event editor:
Read more about how to use the new comments feature.
Use case examples
Possible uses of this new feature are diverse. Some examples:
Before or after a conference call, participants may post comments for discussion, even if some of them only have read-only access to the respective sub-calendar, or even no access to the calendar but the event page only.
Field crews with read-only access to jobs scheduled for them may add notes to the jobs directly therefore simplify conventional reporting processes.
For organizations that work with many freelancers, the comments feature may bring a great addition to their work flow.
We use Teamup to schedule crew events. So the notes section is filled with information about the event. We love the comment section because it’s a different area that allows us to note communications and correspondences with our freelancers. Even though we share this Calendar, we know that the comments are just for those who have the correct permissions and that’s important to us. – Sean George, AVS
Share your experience
Once you have the chance to experience it first hand, we’d love to hear from you how you use it and what differences it makes for your organization. Feel free to drop us an email or use this form to share your story.
Each event on a Teamup Calendar can be shared via the Share menu. This makes it possible to make any single event entry accessible to users who otherwise may or may not have access to the calendar or any calendar link. It is also very easy to share a single event to the social media, or add to a personal calendar.
Over the past months some users have asked to remove the option to share events directly to social media for good reasons. We have now also made the Share menu configurable so that you may turn on or off any of the Sharing options.
Update August 25, 2017: The new calendar views have been released to all users today! No need to use the beta url anymore. Thank you to those who have helped with beta testing!
We’re beta testing and getting ready to release a new version of calendar views that have been completely re-built with a new technology. No major changes in functionality are expected in the new version. This time we aim for better performance and improved user experience. We would appreciate your help with beta testing, so that we can fine-tune before rolling it out to all users.
How to Access the Beta Version
To switch to the new beta version of your calendar, simply insert the word “beta.” into the URL of your calendar and use the calendar as usual, including adding and editing events. For example: https://beta.teamup.com/ks8b77f814186a2ec0
If at any time you run into problems with the beta version, simply switch back to the stable release version by removing “beta.” again. Event information will remain as it is last updated, including the updates made during your use of the beta version.
The new calendar is much smaller in file size. This should result in quicker loading and startup of the calendar, especially for calendar views with a lot of data.
All views have been optimized to perform better on mobile devices with small screens. In particular, the new List View uses space more efficiently.
Month view and Multi-Week view: These two views have been redesigned to expand dynamically in height to fit all the available events while eliminate some unused white space. No more events that are hidden behind “+X more…” links.
If you experience anything unusual or have suggestions for improvements, please send you feedback to firstname.lastname@example.org. Please mention the web browser you are using (click here to get details). Screenshots of any problems are always very helpful.
Good news for all iPhone and iPad users! Since the release of the new month / week / day views in July, we have made further improvements with the new views, in particular, it loads faster for calendars with large amount of data. The new version is now available on the App Store! Install or update to experience the improved performance and more.
New in the latest version:
It works now with the iOS 11 (public beta 4)
Improved calendar loading time and overall performance
Great news for those of you who use iPhone and other iOS devices: You can now view your calendar in the month, week, or day views similar to those available on the web version. Update or download the new app now!
Typical operations in a construction company require different roles to have access to the crew schedule with different access permissions, e.g. the department manager needs to schedule jobs, the crew members need to know when and where they need to be and what needs to be done, while the upper management needs to keep the oversight of all projects…
If your team uses Slack, the popular real-time messaging application, you may consider setting up Teamup-Slack integration, so that everyone can be instantly notified of changes on your Teamup Calendar via Slack channels.
The Slack integration makes it possible for any Teamup users to receive calendar change alerts on desktop or mobile devices via Slack, in addition to getting notifications by email.
We have updated the documenation to make it clearer about the two setup methods, one for group channels and one for private channels. For security reasons, it is recommended that only the calendar administrator should set up integrations for group channels on Slack. If you are a non-administrator user, you may use your own calendar link to set up the integration that will post notifications about your calendar changes to your private channel.
Teamup Calendar can help you organize the signup for an event. Signup is an option that can be activated inside the event editor for each event. If signup is activated, calendar users can sign up for an event with their name and email address. You as the event organizer can easily keep an overview of who have signed up.
Read more at https://calendar.teamup.com/kb/signup-for-an-event/