This organization with multiple locations and 90+ staff members uses Teamup Calendar to stay organized and have easier staff communication.
About Memphis Athletic Ministries
Founded in 1998, Memphis Athletic Ministries (MAM) exists to coach, grow, and lead the youth of Memphis, Tennessee, USA. They providing year-round mentoring programs with well-trained staff, using organized sports, small group mentoring, and community-wide activities. They work in partnership with families, schools and other community organizations. MAM program participants’ ages range from 8 to 18. Over 750 youth participate daily through eight neighborhood centers serving under-resourced neighborhoods.
Jonathan Torres, Vice President and Chief Operations Officer, shared their story with us.
With over 90 staff members and 8 sites across the city of Memphis, our organization had a communication problem. There were too many emails and different calendars to keep up with. We couldn’t get everyone on the same page consistently.
Teamup helps our staff across the city communicate and be on the same page.
We have every one of our staff using Teamup to organize and plan our staff trainings and events, along with daily tasks and field trips. Our staff works with 750 inner city youth every day to help mentor and develop them, and Teamup helps our staff be the productive team they need to be.
What makes it work
Here are some of the features that work well for the MAM staff.
- Distinct sub-calendars: MAM has a separate sub-calendar set up for each of their 8 locations across Memphis. Events and activities can be easily filtered by location.
- Assign one event to multiple sub-calendars: For bigger events, or activities that take place at multiple neighborhood centers, the staff can create one event and assign it to multiple sub-calendars rather than having to duplicate the same event over and over.
- Calendar links with access permissions: The staff at each location can have their own calendar link, giving them modify permission for their own sub-calendar and read-only permission for other sub-calendars. This way, each location can have autonomy but also coordinate with the schedules and needs at other locations.
- Share event pages: Any event can be shared as a stand-alone webpage, making it easy for the staff to promote individual events via email, on social media, or on their blog. They can also share event pages from the Teamup mobile apps via text or other apps.
Thanks to Jonathan Torres for sharing this story!