What You Can Do to Better Protect Your Calendar Data

Being able to easily share your calendar with others is key benefit of Teamup. To do so securely, follow these steps as they apply to your calendar use. Keep your calendar data protected, while sharing the information you want others to have.

Be aware of the power of administrator access

• Administrator access allows you to open all the settings of your calendar, including the ability to view, modify, and delete all the data it contains, and even delete the calendar itself.
• Don’t give administrator access to anyone unless they are authorized to have it and need it to do their jobs. In many cases, modify access is appropriate for those who need to regularly work with the calendar, as it allows full control over all calendar events without providing access to the calendar settings.

Access the calendar via your Teamup user account

A Teamup user account provides a better level of security than a shareable link. This is particularly important for calendar admins, who have full access to calendar settings and can modify any event on the calendar.

• Add yourself and any other calendar administrator(s) as administrator-level users with account-based access.
• Access your calendar via user account-based access, rather than your administrator calendar link.

Add users and groups to your calendar

Teamup user accounts provide a greater level of control and security for calendar access. For any individual who needs regular calendar access, use account-based access rather than a shareable link.

• Free (Basic) Teamup calendars include up to 8 users. If more users are needed, you can upgrade your plan.
• Add users by going to Settings > Sharing > Add User.
• Organize users in groups, as needed. You can set the access permissions for the entire group, then add or remove users from the group as needed.
• Default to the lowest level of permission for users and groups. You can modify the permission level at any time.
• If an employee leaves your organization and should no longer have access to your calendar, your can simply remove that employee as a calendar user. At that time, also review shareable links and notification subscriptions, and disable or add password protection as appropriate. See What To Do with Your Calendar When an Employee Leaves.

Protect shareable calendar links

Links are a way to give access to your calendar to an individual who is not a user or to groups outside your organization. You can also use links to provide secure public access to your calendar.

• Periodically review your shareable links in Settings > Sharing. Review who has a shareable link and for what purpose. When appropriate, add individuals to your calendar as a user instead of giving calendar access via a shareable link.
• Ensure that shareable links are set up with the appropriate permission levels. It’s easy to forget about previously shared calendar links that may no longer be needed. You can deactivate or delete out-dated links. See how to manage calendar links.
• Enable password protection for your calendar links. This extra layer of security is available for all paid plans. The password is embedded in the calendar link you create; if you change the password, the calendar link will no longer work. See how to enable password protection for calendar links.
• When creating a shareable link, default to the lowest level of permission needed. You can adjust the permissions, later, to allow more access and abilities if they are needed. See how to share your calendar securely with calendar links.

Keep notifications and feeds secure

• Review notification subscriptions in Settings > Notifications. The calendar administrator can subscribe or unsubscribe users as needed. See managing notifications.
• If you have enabled your users to subscribe to iCalendar feeds from your Teamup Calendar and want to prevent a departing employee from accessing the feeds, you can either disable or delete the calendar link that was shared with that employee previously, or enable password protection on that calendar link. Be aware that some calendar systems such as Google Calendar may keep previously synced data until the user removes the subscribed calendar.
• Ensure that you create outbound iCalendar feeds from a calendar link set with appropriate permissions. See how to let others view your calendar using iCalendar feeds.
• Use a calendar link with appropriate permissions for a Slack integration, when posting calendar notifications to a group channel. Notifications posted on Slack will contain the calendar link you used for the integration. This allows members of the channel to click to open the calendar to see more details or take actions if needed. Make sure that the link you use has appropriate permissions for the channel users. See how to integrate Slack for group channels.
• Teamup supports the export of calendar data. This can be useful in cases where the Internet is temporarily not available. Learn how to save data to a PDF file or export calendar data.