Last updated Apr 10, 2025
Being able to easily share your calendar with others is key benefit of Teamup. To do so securely, follow these steps as they apply to your calendar use. Keep your calendar data protected, while sharing the information you want others to have.
Be aware of the power of administrator access
- Administrator access allows you to open all the settings of your calendar, including the ability to view, modify, and delete all the data it contains, and even delete the calendar itself.
- Don’t give administrator access to anyone unless they are authorized to have it and need it to do their jobs. In many cases, modify access is appropriate for those who need to regularly work with the calendar, as it allows full control over all calendar events without providing access to the calendar settings.
Add users and groups to your calendar
Teamup user accounts provide a greater level of control and security for calendar access. For any individual who needs regular calendar access, use account-based access rather than a shareable link.
- Free (Basic) Teamup calendars include up to 8 users. If more users are needed, you can upgrade your plan.
- Add users by going to Settings > Sharing > Add User.
- Organize users in groups, as needed. You can set the access permissions for the entire group, then add or remove users from the group as needed.
- Default to the lowest level of permission for users and groups. You can modify the permission level at any time.
- If an employee leaves your organization and should no longer have access to your calendar, your can simply remove that employee as a calendar user. See What To Do with Your Calendar When an Employee Leaves.
Protect shareable calendar links
Links are a way to give access to your calendar to an individual who is not a user or to groups outside your organization. You can also use links to provide secure public access to your calendar.
- Periodically review your shareable links in Settings > Sharing.
- Ensure that shareable links are set up with the appropriate permission levels.
- Deactivate or delete out-dated links.
- See how to manage calendar links.
Keep notifications and feeds secure
- Review notification subscriptions in Settings > Notifications. The calendar administrator can subscribe or unsubscribe users as needed. See managing notifications.
- If you have enabled your users to subscribe to iCalendar feeds from your Teamup Calendar and want to prevent a departing employee from accessing the feeds, you can reset all outbound iCalendar feeds. Be aware that some calendar systems such as Google Calendar may keep previously synced data until the user removes the subscribed calendar.
